6 Best Wiki Tools for Your Company in 2022
Sharing information in companies is more important than ever. Learn about six awesome wiki tools that can help your company get it better.
Why Your Company Needs a Wiki
Do you struggle to capture and share knowledge in your company or team?
You’re not alone: In today’s fast-paced world, many teams find themselves clicking through documents and email threads to find essential company knowledge.
The problem with not sharing knowledge is that it’s a waste of time, work gets duplicated, and onboarding takes longer. That affects productivity and ultimately the bottom line: Research suggests that failing to effectively manage company information costs Fortune 500 companies $31.5B a year!
How to Pick a Company Wiki
What’s a wiki?
A company wiki is a dedicated space where staff can store, find, and share company information like policies, organization charts, common workflows, troubleshooting manuals, etc.
Consider office memos: Using a wiki instead of an email for a memo makes it more sharable, comment-able, and easier to find in the future.
A company wiki can help your team share knowledge and ultimately be more effective, but what should you be looking for when selecting it?
How do you pick one?
The best wiki tool will depend down to your team’s needs. It’s also not just about the tool but also how you and your team use it day-to-day.
Nevertheless, there are some things all strong company wikis should do:
Be easily editable in real-time, even by non-technical users
Have an intuitive interface and content hierarchy
Provide reliable search functions
Allow easy linking between wiki pages
Support access rights management (=restrict access)
Nice-to-have: Integrate with other tools to keep everything in sync
To help you pick the best tool for your company, we went ahead and put together an overview of the six best company wikis currently on the market.
Six Best Wiki Tools for Your Company
Of course no list of “best” software tools is ever completely objective, but we did our homework here: This list is based on user comments, reviews, and ratings from Capterra, G2, and other review sites.
Guru (or GetGuru) is a manageable wiki for teams looking for a flexible solution.
Guru uses cards as their “basic” content, making it easy to share knowledge or to-dos. You can also assign experts to specific cards for better ownership for easier workflows.
Guru integrates with Microsoft Teams, Slack, Square, Airtable, and other applications. The “AI-powered” Chrome extension lets you add tasks and information from these tools to Guru.
Guru features a free starter pack for up to three users
Companies pay $5 per user month
The Builder package goes for $10 per user per month
The Expert bundle costs $20 per user per month.
Slab boasts one of the most intuitive interfaces among company wikis. Its design is colorful and it’s affordable for companies with a limited budget.
Slab has integrations with Asana, Slack, Dropbox, GitHub, Google Docs, and more. That means you can embed files and docs from other tools into your wiki documents without compromising their accessibility.
Slab organizes content by topics, as opposed to tags or folders. All your files appear on the left side of the dashboard/homepage.
Slab also includes security features and to ensure your files and docs remain safe, and provides usage analytics so you can see how company knowledge is consumed team members.
The free package contains limited features.
The Startup plan goes for $6.67 per user per month
The Business plan costs $12.50 per user per month
The Enterprise bundle is tailored to your company’s needs
Confluence is often the go-to wiki tool for companies or businesses with teams in multiple countries — and not without reason.
First, Confluence is backed by Atlassian’s robust software and network. It integrates nicely with Jira and other Atlassian apps. That helps keep task management and knowledge capturing for projects or teams in sync.
Second, Confluence enables real-time editing and version tracking, allowing employees to work on the same page simultaneously (though it’s still not as smooth as Google docs). It also provides additional editing functions like in-line comments and @mentions.
Confluence offers templates help to kickstart projects and you can export pages to various formats (PDFs, docs, images, etc.). Documents are sorted into Spaces, making Confluence a good option for companies with multiple teams.
Confluence is free with limited features up to 10 seats
The Standard plan is $5.50 per user per month
The Premium plan is $10.50 per user per month
The Enterprise bundle is tailored to your company’s needs
Slite is the wiki solution of choice for many growing companies. That’s thanks to its clean, clutter-free interface and its features for remote teams. Beyond bringing clarity to the workplace, Slite offers the flexibility to create sharable public workspaces or private notes (for personal reference).
Slite also lets you embed content (spreadsheets, videos, code blocks, etc.), concurrently edit documents, and temporarily invite non-team members- It also has a large number of free templates.
Slite’s pricing is targeted to medium-sized remote teams:
The free plan offers (very) limited features.
The Standard package goes for $8 per user per month
The Premium plan costs $15 per user per month
Notion is an all-in-one software that is often used for team wikis. It has a wildly enthusiastic group of supporters.
Notion lets you create shared documents and block-based editor that makes it easy to move texts and images around. However, its main charm lies in its versatility: It also acts as a task manager, kanban board, database, web clipper, and more. That’s a lot of heavy lifting!
Notion offers a free version for personal use
A Personal Pro version costs $5 per month
Team licenses are $10 per user per month
Notion also offers custom enterprise packages
If you’re interested in productivity apps for work, you might want to check out Curiosity.
Curiosity is a productivity app that gives you one place to search all your files and apps. That lets you save time and get more done.
Curiosity connects with the tools you already use, including your local folders and cloud apps like Google Drive or Slack. You can use the shortcut-powered command bar to access things quickly and the file browser for deeper searches with advanced filters.
Unlike other search apps, Curiosity keeps your data safe on your computer and never sends it to the cloud.
Curiosity is available for free on Windows and Mac. You can also get a free two-week trial of Curiosity Pro (unlimited sources / search file contents).
Give your productivity a boost by downloading Curiosity for free today.
Nuclino is the last, but by no means the least, tool on our team wiki list. It boasts a minimal learning curve and a clean, clutter-free interface.
Nuclino has chosen to focus on being really good at the essentials: fast search, intuitive navigation, and real-time collaboration. And isn’t that what a wiki tool should be all about: Collecting and clarifying company information?
Nuclino offers a free version for up to 50 items
The Standard plan costs $5 per user per month.
And that’s it!
That was our list of the six best team wikis. We hope it helps you make the right choice for your team — to help exchange knowledge and be more effective!
If you’d like to help your team save time by giving them one place to search everything (even things that aren’t in the wiki), check out Curiosity. Head over to our blog or website to learn more and try it for free. We’d also love to hear from you on Twitter!