BlogLeon Zucchini11 min read

Top 10 Apps for Project Managers in 2022

Top 10 Apps for Project Managers in 2022

10 apps that will help you become productive with your projects

One of the biggest problems in project management is being able, at the same time, to handle team collaboration and deadlines, assign and follow tasks, and share notes and files in a way that everyone on the team can find them when it’s needed.

‘But worry you must not.’

Master Yoda, the wise character from the Star Wars universe

Thankfully, many have faced these issues before, and created demand for the greatest project management tools to be developed.

We bring you here a list of our 10 favorites so far in 2022. We’ll cover apps in:

  • Task Management

  • Search Engine

  • Shared Notes

  • Cloud Storage

Come with us to the golden path for better performance and improved productivity!

Task Management

Apps that will help you create and maintain the perfect workspace by monitoring every stage of the process

1. Asana

Manage your team’s work, projects, and tasks online

Image from Asana

Asana is a very flexible tool for managing a remote team that works in different places and on different schedules.

You can organize multiple projects, add tasks on calendars, assign them to the team, set deadlines and expectations, and sort them by priority. All the while following the work that is being done and what needs more support. This way you can plan ahead your work routine and keep an eye on your goals.

Its simplicity delivers the essentials that you usually need, in a pretty interface, with no hustle.

Pricing 🪙

  • Asana has a basic free plan for individuals or small teams

  • Premium starts at €10.99 per user, per month with new features for project plans

  • Teams and companies working across initiatives can have it for €24.99 per user, per month on the Business plan

  • If your company needs additional security, control, and support, they also offer the Enterprise pack at custom pricing

2. Monday

An open platform where anyone can create the tools they need to run every aspect of their work

Image from Monday

Monday is another great app for team management. It centralizes all your work, processes, tools, and files, making it effortless to track projects, customer information, and campaigns.

Among its features, you have unlimited storage, and you can easily build specific workflows with blocks for better administration. You can assign tasks and subtasks to one or more team members — and Monday will let you deal with them separately and rank them in order of importance.

Another excellent resource is the integration with other tools, such as Slack and Dropbox — this way you don’t need to duplicate what you have done elsewhere.

Pricing 🪙

  • Monday offers a free trial period to see if it’s a match and an Individual profile at no cost for up to 2 seats

  • The Basic plan goes for €8 per seat, per month, and already lets you manage all your teams’ work in one place

  • The Standard plan costs €10 per seat, per month and has features to collaborate and optimize your team processes

  • If you have complex workflows to run and streamline in your company, the Pro might be the best plan for you, at €16 per seat, per month

  • For organizations seeking tailored features and higher security and control, they have an Enterprise bundle as well

3. ClickUp

All of your work in one place: Tasks, Docs, Chat, Goals, and more

Image from ClickUp

The last app for task management for you to try is ClickUp. With this tool, you can plan, track and manage any type of work while having all kinds of services in a user-friendly environment.

For instance, the app integrates a dashboard, whiteboard, chat, docs, tasks, and goals, and you can sync team calendars to make life easier. There is an automation system for sales processes, and you can get real-time reports on your project, which is great for remote teams. Communication between workers is also enhanced by chat, email, and shared editing.

Pricing 🪙

  • ClickUp has a free plan that already covers most of what you’d need for personal use

  • For small teams, they offer the Unlimited plan at just $5 per member, per month

  • Company prices start at $12 per member, per month on the Business plan, for mid-sized teams

  • If you have multiple teams, Business Plus costs $19 per member, per month

  • ClickUp also has Enterprise custom packages for many large teams

Search Engine

Managing things across projects can be painful without a strong search tool.

4. Curiosity

One search for everything: from all kinds of files and apps

Curiosity: Nothing is really lost until Curiosity can’t find it

While many of the apps that made it to this list have built-in search bars, none of them have a truly powerful search engine as Curiosity, which can find things even your mom can’t.

Joking aside, Curiosity helps you save time with a deep search mechanism that goes through all the files and apps you can imagine — and if there’s something still not there, you can easily request the team to add it to the list.

The app connects with the tools you already use, including your files and messages as well as cloud apps like Dropbox or Slack. Unlike other search apps, it keeps all your data safe on your computer — so you don’t have to worry about additional security measures.

Pricing 🪙

  • Curiosity is available for free on Windows and Mac for you to explore

  • If you want unlimited personal apps and scheduling features, the Personal plan is just €3.99 per month

  • For access to business apps and even faster indexing, go for the Pro plan at €9.99 per month— you can also get a free trial on the app!

  • If you’re working with a team, pricing is €9.99 per user, per month

  • Companies can have a customizable experience with an Enterprise plan

Shared Notes

Note-taking apps full of resources for collaboration and integration

5. Notion

A workspace that adapts to your needs

Image from Notion

Ok, so our very first app in this section also operates as a workspace, but Notion has become very popular for its ease of use in taking notes, handling tasks, creating wikis, and running databases.

With Notion, you can view your projects and their information in customizable ways, create shared records to work as a team, and make use of multiple pre-built templates for both professional and personal reasons.

Not to mention the beautiful visual aid to navigate through all your content and share it with your colleagues.

Pricing 🪙

  • On the free personal plan, Notion lets you share content with up to 5 people, have unlimited pages and blocks, and sync the app across devices

  • For unlimited file uploads and guests, the Personal Pro plan costs $4 per month

  • If you want it for your team, it starts at $8 per user, per month

  • Enterprise plan offers a custom contract with more support and control to run your company

6. OneNote

Capture thoughts, ideas, and to-dos and sync them to all your devices

Image from OneNote

OneNote is a multifunctional notepad very easy to handle in different platforms. This app from Microsoft allows you to create several notebooks, divide them into sections and pages, edit, highlight, build lists or annotate anything in digital ink — be it with a stylus or your finger.

A very useful resource in OneNote is that it supports different kinds of media. For instance, you can record audio notes, insert online videos and add files such as PDFs, worksheets, and images.

Everything is shareable, so you can work in collaboration with your team. And to make it extra practical, pages — and even paragraphs — can be linked together.

Pricing 🪙

  • All versions of the app are free to use, although some premium features can only be unlocked with a Microsoft subscription

  • Microsoft 365 starts at $59.99 per year for personal use, or $6.00 per user per month for the basic Business plan (up to US$22.00 per user per month on the Business Premium)

7. Slite

A workspace for teams to work more async, move projects faster and feel connected

Image from Slite

Slite is another fantastic tool for collaborative documentation and discussion, that can definitely help you in the decision-making process during a project.

The app has a fast and flexible docs editor with all the things you need the most — while keeping a simple interface. With collaborative cursors, drag and drop, inline comments and mentions, Slite promises to make teamwork more efficient, transparent, and contextualized.

Slite also comes with templates to choose from and simplify any task. You can import documents from and integrate with several other apps, for both sync and async communication.

Pricing 🪙

  • There is a free starter plan for up to 50 docs and discussions and unlimited members

  • Standard plan is $6.67 per member, per month, including unlimited docs and discussions, and usage analytics

  • Premium goes for $12.50 per member, per month with advanced permissions, priority support and other features

Cloud Storage

Apps that store and share data without taking up space on your PC

8. OneDrive

Save your files, photos, videos, and documents, and access them anywhere

Image from OneDrive

Another app from Microsoft, OneDrive is an efficient way to store, organize, protect and connect all your files. You can access, edit, and share your content on all your devices, set a backup on the cloud, and also collaborate in real-time with other Office apps.

If you need an extra layer of protection for important files, OneDrive also has a Personal Vault functionality.

Pricing 🪙

  • The free version comes with 5 GB of storage only. When linked with a Microsoft subscription, you can get 1 TB of cloud storage, document sharing with expiring links or password-protected, ransomware detection and recovery, and access to offline folders

  • Microsoft 365 starts at $59.99 per year for personal use, or $6.00 per user per month for the basic Business plan (up to US$22.00 per user per month on the Business Premium)

9. Google Drive

A safe place to back up and access all your files from any device

Image from Google Drive

Google Drive is a generous cloud-based storage and syncing service that works on multiple platforms. It is perfect for sharing documents created online or directly from your computer. With the desktop version, you can run the app locally, and save and sync any files automatically.

The unique collaboration between G-Suite apps, such as Google Docs, Sheets, and Slides makes Google Drive the perfect choice if you’re a heavy Google Workspace user.

Pricing 🪙

  • You get 15 GB of free storage on a personal account with Google

  • Google Workspace has Business plans starting at €9.36 per user per month, which provides your company with 2 TB of storage per user on Google Drive.

10. Dropbox

Work efficiently with teammates and clients, stay in sync on projects, and keep company data safe

Image from Dropbox

Dropbox is an easy-to-use, reliable, private, and secure storage app that will work with practically every operating system.

You can safeguard sensitive and confidential info, and automate processes with collaboration tools. DocSend also lets you track and analyze your content with real-time performance insights so that you can optimize work.

The app has another special feature — HelloSign — for you to sign documents or request a signature from someone else.

Pricing 🪙

  • Dropbox has free 2 GB storage as a starter pack and 2 TB of storage on a Plus plan for individuals at €9.99 per month

  • The Professional plan for solo workers goes for €16.58 per month with 3 TB of space and advanced sharing controls

  • Growing teams can have the Standard at €12 per user, per month with shared 5 TB and automatic backup

  • Larger companies can go for the Advanced plan at €18 per user, per month with large file delivery via Dropbox Transfer

  • They offer an Enterprise tailor-made plan for bigger organizations

Wrapping up

If we had good tools for project management before remote work became a thing, this has now definitely gone through the ceiling. This is amazing since every team works differently and each project has its own particular demands for collaboration.

Since you get to try for free many of the features listed here, it is worth taking some time to get to know better the tools and their resources. This will allow you and your team to make a more informed decision on the tools being used forwards — so that you can be more productive and get the most done.

And never underestimate the power of a strong search tool: frequently you already have what you need, but just can’t find it. Count on Curiosity for that!

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