How to search on Notion? Check our 4 tips to quickly find what you’re looking for on Notion and transform the way you work!

If you’re looking for ways to be more productive, you’re probably a heavy Notion user. This easy-to-use platform was developed to get you organized and on top of your tasks, and it’s one of the most used with every audience. The app allows you to create notes, databases, to-do lists, calendars, project management boards — you name it, and Notion makes it possible.

However, because of that versatility, your account can get quite crowded with documents over time — and make it rather challenging to find what you’re looking for on Notion. After all, with so much content in one place, it’s easy for things to get lost in the shuffle.

But, hey, no need to fret. Here is some practical advice for you to track down anything you need on Notion — even in the most chaotic situations.

1. Use Notion’s native search

Navigate through layers of information in your workspace.

To find something on Notion, it’s a good idea to try their native search first. Simply open the side panel on the left and select “Search”. You can also use the shortcut Ctrl/Cmd + P to quickly open the search bar inside the app.

Type your query into the search bar, and results will start appearing. You can search for titles, or add more keywords related to your investigation to see if the results are a match. Navigate through the items with your arrow keys to open what you want.

2. Use search filters

Narrow down results to what you’re looking for.

In addition to the basic search functionality, Notion also offers some more advanced search options. For example, you can use the “sort by” dropdown menu to organize your search results by relevance, date of creation, last edit, or other criteria.

Another option is to use filters to refine your search results by page type, author, workspace, or other properties. For example, if you’re looking for all the pages related to a particular project, you can filter your search results by the project’s tag.

Filters are particularly useful for larger Notion workspaces with lots of pages and databases, but they’re a bit limited on the native search — depending on what you need.

3. Use keywords and tags

Improve your organization from inside.

When creating pages and databases in Notion, it’s essential to use keywords and tags that accurately describe the content. This way you can group your information within similar content and categorize it across pages.

For example, you could use tags for boards such as “Finance”, “Organization”, or “Planning”. When you want to view all your planning boards, you can simply click on the corresponding tag and see a filtered list of all your planning panels across Notion.

You can also use tags to connect related content. For instance, if you have a project management database and a task management database, you can use tags to link tasks from both databases that are related to the same project.

This will help Notion’s search feature to identify and index the content more effectively, making it easier to find in the future.

4. Use database search

Find database entries according to status or properties.

Notion also provides a search function inside your database. This way you can have a general view when searching for page titles or property values, such as the status or entry names in relation columns.

For instance, if you need to find something “Urgent”, just type it into the search bar, and your database will quickly filter to only display entries that contain “Urgent” in the title or properties.

Keep in mind that database search will not look for contents within a database page, so you’ll need to use another search instead.

EXTRA: Search Notion with Curiosity

An almighty search bar for Notion and everything else.

Fast and efficient, Curiosity can go further than the standard Notion search and give you more control over what you’re looking for.

The app has countless integrations, but one of its key features is the ability to index and explore Notion workspaces, web pages, and content** — including attachments**, at lightspeed.⚡

This means you can search for data not just within your own teamspace, but also across other workspaces and pages that are connected to your Notion account. Use advanced search operators like ‘and’, ‘or’, and ‘not’, group keywords, get partial or exact matches, search text in images and scanned PDFs…

🍰 And the icing on the cake: save usual searches inside ‘Spaces’, so you can go back to past queries or share search results with coworkers, without having to move your content anywhere.

Wrapping up

Notion is an effective solution for those seeking to improve productivity and task management, and it offers some built-in search features to help you find the information you have there quickly.

However, as your account grows and your content becomes more complex, it can be challenging to locate specific files and documents with restrictions on the platform. That’s where Curiosity comes in. 🚀

By utilizing advanced algorithms and search capabilities, Curiosity can turbocharge your Notion search experience and uncover even the most hidden files for you.

We hope that, with these tips and tools at your disposal, you can become a search pro and save time, increase productivity, and stay organized. We’d love to hear if you have another valuable tip for searching Notion! 😉

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