News and Updates
Google Workspace for Education: Everything You Need to Know
Adriana Fernandes
May 23, 2023
Discover the successor of G Suite for Education and start using the best tools for learning, collaboration, and communication.
Google Workspace for Education is a powerful suite of tools designed specifically for educators and students to learn and collaborate together. It’s the new version of G Suite for Education. You get access to all the standard apps from G Suite, as well as some specialized tools for education.
Best of all, there’s an edition completely free for qualifying institutions!
We’ve compiled everything you need to know before starting with *Google Workspace for Education — plus an extra gift just for you!
Keep reading to find out!
Google Workspace for Education
Inside Google Workspace for Education: What You Get
Getting Started with Google Workspace for Education
Exploring Google Workspace for Education
Who is eligible for Google Workspace for Education?
Safety and Privacy in Google Workspace for Education
Improve Your Google Workspace for Education Experience with Curiosity
1. Inside Google Workspace for Education: What You Get
What is included in Google Workspace for Education?
Every edition of Google Workspace for Education includes:
Collaboration tools: Classroom, Docs, Sheets, Slides, Forms, Groups, Tasks, and Jamboard
Communication tools: Google Meet, Gmail, and Chat
Cloud tools: Google Drive, Gmail, Sites, Assignments, and Calendar
Data loss prevention for Gmail and Drive
Admin Access
Does Google Workspace for Education include email, calendars, and video calls?
Yes, in addition to the productivity suite, Google Workspace for Education also includes email, calendars, and video calls.
Which productivity tools are included in Google Workspace for Education?
Google productivity tools like Docs, Sheets, Slides, and Forms are included in Google Workspace for Education and they’re all browser-based, so you can use them from any phone, tablet, laptop, or computer.
Do you get a Google Drive with Google Workspace for Education?
Yes, Google Workspace for Education includes Google Drive and Team Drives — another useful feature for collaboration. They’re like Google Drive, but you can set up multiple Drives for different teams and projects, or for different courses, classes, and subject areas.
How much storage do you get with Google Workspace for Education?
With Google Workspace for Education, you can enjoy up to 100 TB of pooled cloud storage for all your files and documents in the Fundamentals and Standard plans. For the Teaching and Learning Upgrade, you get an extra 100 GB per staff license, while Education Plus gives you an extra 20 GB per license.
2. Getting Started with Google Workspace for Education
How much does Google Workspace for Education cost?
You’ll be happy to know that Google Workspace for Education is completely free for qualifying institutions under the Fundamentals plan! That’s right, you can enjoy all the benefits of Google Workspace for Education without any cost. You can check the list of qualifications here. Other plans have custom pricing according to your needs.
How to Apply for Google Workspace for Education?
If you’re interested in using Google Workspace for Education, you’ll need to apply through your education institution and wait for a 14-day processing period. If you already have a domain, you’ll need to verify it. If not, you can apply for Google Workspace for Education and purchase a domain during the application process.
How to Verify Your Domain with Google Workspace for Education?
To verify your domain for Google, you’ll need to visit this page and find your domain host. Each host has a different process, but the goal is the same: you’ll need to add some code in the hosting control panel, which Google will read to confirm that the domain belongs to you.
How to Test a Domain with Google Workspace for Education?
If you want to try out new features, you can create a separate test domain inside your account. To create a test domain with Google Workspace for Education, just apply for a domain with a new subdomain in this format: gworkspacetest.domain.com. For more on that, you can check this page.
3. Exploring Google Workspace for Education
Who can use Google Workspace for Education?
Every person in your organization gets an email address and Gmail access with Google Workspace for Education, and managing these email accounts is super easy with the Google Admin interface. You also get a Google Calendar, making it easy to coordinate schedules and meetings. Hangouts is a video call tool that’s completely free, making it perfect for organizations with tight budgets.
How to use Google Classroom in Google Workspace for Education?
One of the standout features of Google Workspace for Education is Google Classroom. This virtual meeting place for classes lets users add learning materials, Google Docs, and student work all in one place. Teachers can provide feedback to students directly in Classroom, making it a powerful tool for remote learning.
How can you use Docs, Sheets, Slides, or Forms within Google Workspace for Education?
Google Docs is a collaborative document tool that simplifies Microsoft Word and offers better collaboration features. Google Sheets is a spreadsheet tool that multiple users can work on at the same time, and it’s much more user-friendly than Excel. Google Slides is a collaborative presentation software, and Google Forms lets you create forms, share them, and automatically record the results in Google Sheets.
How many users can you have with a Google Workspace for Education account?
With a Google Workspace for Education account, you can have up to 10,000 user accounts. If you require more, you can easily get in touch with Google by clicking on this link to arrange for additional accounts.
4. Who is eligible for Google Workspace for Education?
Google Workspace for Education is a powerful tool that can help educational institutions streamline their operations and enhance their students’ learning experience. However, not everyone is eligible for this service. Here’s what you need to know:
Inside the US
If you’re a nonprofit K-12 or higher educational institution, government-recognized and verified by an accepted accreditation body, you can use Google Workspace for Education. Additionally, homeschool co-ops verified by an eligible homeschool association can also use this service. To find out if you’re eligible, you can check with HSLDA, the Home School Legal Defense Association, which works with Google to distribute verification codes to state-level homeschool organizations.
Outside the US
Each country has its own legal and regulatory requirements for educational institutions. Typically, you’ll need to be a verified not-for-profit and recognized by your government. You should also be formally accredited and deliver nationally or internationally approved certifications at primary, secondary, or third levels.
Which institutions are not eligible for Google Workspace for Education?
It’s important to note that organizations that provide educational services but aren’t schools or universities, such as public libraries or military academies, aren’t eligible for Google Workspace for Education. However, they may be eligible for Google Workspace for nonprofits, which you can check here.
5. Safety and Privacy in Google Workspace for Education
Does Google collect data from Google Workspace for Education accounts?
The short answer is yes, Google collects data from your account in Google Workspace for Education, but not for advertising purposes. They automatically scan all incoming emails, relevant search results, and features, such as Gmail Priority Inbox, to include virus and spam protection.
Google Workspace for Education also collects your profile photos, name, email address, secondary email address, phone number, and address if your school chooses to provide that information.
Other data collected by Google Workspace for Education include device information, log information, location information, unique application numbers, and cookies, in order to provide services like Gmail, Docs, Sheets, and Slides.
Are there ads in Google Workspace for Education?
It’s worth noting that Google is committed to keeping its Google Workspace for Education core services ad-free. So, while they do collect data, it’s solely for the purpose of providing you with the best possible experience using their services. K12 users in primary and secondary education can also enjoy ad-free Google Search when signed in.
6. Improve Your Google Workspace for Education Experience with Curiosity
Curiosity is the ultimate all-in-one search tool and AI Assistant that integrates every app, folder, and account that you have — even with Google Workspace for Education!
You can easily search through all your data without having to upload anything anywhere. This means your information remains safely stored on your own computer — and you’re in control.
But that’s not all.
Curiosity is now powered by OpenAI, which means you get a shortcut to your favorite AI Assistant, a search engine for past AI chats, and you can auto-reply to emails quickly and easily!
If you’re using Google Workspace for Education, you’ll be happy to hear you can enjoy a students discount with Curiosity!
How to Get a Students Discount in Curiosity With Google Workspace for Education
While there’s a free version of Curiosity for personal use, students and educators in Google Workspace for Education can boost the app with the Pro plan for just 1€/month.
To get the discount, download the app and use your institutional email within Google Workspace for Education to log in. Then click the Upgrade button in the left menu to go Pro — the reduced price will show during checkout.
If you enjoyed this article, you might want to check out:
Discover the successor of G Suite for Education and start using the best tools for learning, collaboration, and communication.
Google Workspace for Education is a powerful suite of tools designed specifically for educators and students to learn and collaborate together. It’s the new version of G Suite for Education. You get access to all the standard apps from G Suite, as well as some specialized tools for education.
Best of all, there’s an edition completely free for qualifying institutions!
We’ve compiled everything you need to know before starting with *Google Workspace for Education — plus an extra gift just for you!
Keep reading to find out!
Google Workspace for Education
Inside Google Workspace for Education: What You Get
Getting Started with Google Workspace for Education
Exploring Google Workspace for Education
Who is eligible for Google Workspace for Education?
Safety and Privacy in Google Workspace for Education
Improve Your Google Workspace for Education Experience with Curiosity
1. Inside Google Workspace for Education: What You Get
What is included in Google Workspace for Education?
Every edition of Google Workspace for Education includes:
Collaboration tools: Classroom, Docs, Sheets, Slides, Forms, Groups, Tasks, and Jamboard
Communication tools: Google Meet, Gmail, and Chat
Cloud tools: Google Drive, Gmail, Sites, Assignments, and Calendar
Data loss prevention for Gmail and Drive
Admin Access
Does Google Workspace for Education include email, calendars, and video calls?
Yes, in addition to the productivity suite, Google Workspace for Education also includes email, calendars, and video calls.
Which productivity tools are included in Google Workspace for Education?
Google productivity tools like Docs, Sheets, Slides, and Forms are included in Google Workspace for Education and they’re all browser-based, so you can use them from any phone, tablet, laptop, or computer.
Do you get a Google Drive with Google Workspace for Education?
Yes, Google Workspace for Education includes Google Drive and Team Drives — another useful feature for collaboration. They’re like Google Drive, but you can set up multiple Drives for different teams and projects, or for different courses, classes, and subject areas.
How much storage do you get with Google Workspace for Education?
With Google Workspace for Education, you can enjoy up to 100 TB of pooled cloud storage for all your files and documents in the Fundamentals and Standard plans. For the Teaching and Learning Upgrade, you get an extra 100 GB per staff license, while Education Plus gives you an extra 20 GB per license.
2. Getting Started with Google Workspace for Education
How much does Google Workspace for Education cost?
You’ll be happy to know that Google Workspace for Education is completely free for qualifying institutions under the Fundamentals plan! That’s right, you can enjoy all the benefits of Google Workspace for Education without any cost. You can check the list of qualifications here. Other plans have custom pricing according to your needs.
How to Apply for Google Workspace for Education?
If you’re interested in using Google Workspace for Education, you’ll need to apply through your education institution and wait for a 14-day processing period. If you already have a domain, you’ll need to verify it. If not, you can apply for Google Workspace for Education and purchase a domain during the application process.
How to Verify Your Domain with Google Workspace for Education?
To verify your domain for Google, you’ll need to visit this page and find your domain host. Each host has a different process, but the goal is the same: you’ll need to add some code in the hosting control panel, which Google will read to confirm that the domain belongs to you.
How to Test a Domain with Google Workspace for Education?
If you want to try out new features, you can create a separate test domain inside your account. To create a test domain with Google Workspace for Education, just apply for a domain with a new subdomain in this format: gworkspacetest.domain.com. For more on that, you can check this page.
3. Exploring Google Workspace for Education
Who can use Google Workspace for Education?
Every person in your organization gets an email address and Gmail access with Google Workspace for Education, and managing these email accounts is super easy with the Google Admin interface. You also get a Google Calendar, making it easy to coordinate schedules and meetings. Hangouts is a video call tool that’s completely free, making it perfect for organizations with tight budgets.
How to use Google Classroom in Google Workspace for Education?
One of the standout features of Google Workspace for Education is Google Classroom. This virtual meeting place for classes lets users add learning materials, Google Docs, and student work all in one place. Teachers can provide feedback to students directly in Classroom, making it a powerful tool for remote learning.
How can you use Docs, Sheets, Slides, or Forms within Google Workspace for Education?
Google Docs is a collaborative document tool that simplifies Microsoft Word and offers better collaboration features. Google Sheets is a spreadsheet tool that multiple users can work on at the same time, and it’s much more user-friendly than Excel. Google Slides is a collaborative presentation software, and Google Forms lets you create forms, share them, and automatically record the results in Google Sheets.
How many users can you have with a Google Workspace for Education account?
With a Google Workspace for Education account, you can have up to 10,000 user accounts. If you require more, you can easily get in touch with Google by clicking on this link to arrange for additional accounts.
4. Who is eligible for Google Workspace for Education?
Google Workspace for Education is a powerful tool that can help educational institutions streamline their operations and enhance their students’ learning experience. However, not everyone is eligible for this service. Here’s what you need to know:
Inside the US
If you’re a nonprofit K-12 or higher educational institution, government-recognized and verified by an accepted accreditation body, you can use Google Workspace for Education. Additionally, homeschool co-ops verified by an eligible homeschool association can also use this service. To find out if you’re eligible, you can check with HSLDA, the Home School Legal Defense Association, which works with Google to distribute verification codes to state-level homeschool organizations.
Outside the US
Each country has its own legal and regulatory requirements for educational institutions. Typically, you’ll need to be a verified not-for-profit and recognized by your government. You should also be formally accredited and deliver nationally or internationally approved certifications at primary, secondary, or third levels.
Which institutions are not eligible for Google Workspace for Education?
It’s important to note that organizations that provide educational services but aren’t schools or universities, such as public libraries or military academies, aren’t eligible for Google Workspace for Education. However, they may be eligible for Google Workspace for nonprofits, which you can check here.
5. Safety and Privacy in Google Workspace for Education
Does Google collect data from Google Workspace for Education accounts?
The short answer is yes, Google collects data from your account in Google Workspace for Education, but not for advertising purposes. They automatically scan all incoming emails, relevant search results, and features, such as Gmail Priority Inbox, to include virus and spam protection.
Google Workspace for Education also collects your profile photos, name, email address, secondary email address, phone number, and address if your school chooses to provide that information.
Other data collected by Google Workspace for Education include device information, log information, location information, unique application numbers, and cookies, in order to provide services like Gmail, Docs, Sheets, and Slides.
Are there ads in Google Workspace for Education?
It’s worth noting that Google is committed to keeping its Google Workspace for Education core services ad-free. So, while they do collect data, it’s solely for the purpose of providing you with the best possible experience using their services. K12 users in primary and secondary education can also enjoy ad-free Google Search when signed in.
6. Improve Your Google Workspace for Education Experience with Curiosity
Curiosity is the ultimate all-in-one search tool and AI Assistant that integrates every app, folder, and account that you have — even with Google Workspace for Education!
You can easily search through all your data without having to upload anything anywhere. This means your information remains safely stored on your own computer — and you’re in control.
But that’s not all.
Curiosity is now powered by OpenAI, which means you get a shortcut to your favorite AI Assistant, a search engine for past AI chats, and you can auto-reply to emails quickly and easily!
If you’re using Google Workspace for Education, you’ll be happy to hear you can enjoy a students discount with Curiosity!
How to Get a Students Discount in Curiosity With Google Workspace for Education
While there’s a free version of Curiosity for personal use, students and educators in Google Workspace for Education can boost the app with the Pro plan for just 1€/month.
To get the discount, download the app and use your institutional email within Google Workspace for Education to log in. Then click the Upgrade button in the left menu to go Pro — the reduced price will show during checkout.
If you enjoyed this article, you might want to check out:
Discover the successor of G Suite for Education and start using the best tools for learning, collaboration, and communication.
Google Workspace for Education is a powerful suite of tools designed specifically for educators and students to learn and collaborate together. It’s the new version of G Suite for Education. You get access to all the standard apps from G Suite, as well as some specialized tools for education.
Best of all, there’s an edition completely free for qualifying institutions!
We’ve compiled everything you need to know before starting with *Google Workspace for Education — plus an extra gift just for you!
Keep reading to find out!
Google Workspace for Education
Inside Google Workspace for Education: What You Get
Getting Started with Google Workspace for Education
Exploring Google Workspace for Education
Who is eligible for Google Workspace for Education?
Safety and Privacy in Google Workspace for Education
Improve Your Google Workspace for Education Experience with Curiosity
1. Inside Google Workspace for Education: What You Get
What is included in Google Workspace for Education?
Every edition of Google Workspace for Education includes:
Collaboration tools: Classroom, Docs, Sheets, Slides, Forms, Groups, Tasks, and Jamboard
Communication tools: Google Meet, Gmail, and Chat
Cloud tools: Google Drive, Gmail, Sites, Assignments, and Calendar
Data loss prevention for Gmail and Drive
Admin Access
Does Google Workspace for Education include email, calendars, and video calls?
Yes, in addition to the productivity suite, Google Workspace for Education also includes email, calendars, and video calls.
Which productivity tools are included in Google Workspace for Education?
Google productivity tools like Docs, Sheets, Slides, and Forms are included in Google Workspace for Education and they’re all browser-based, so you can use them from any phone, tablet, laptop, or computer.
Do you get a Google Drive with Google Workspace for Education?
Yes, Google Workspace for Education includes Google Drive and Team Drives — another useful feature for collaboration. They’re like Google Drive, but you can set up multiple Drives for different teams and projects, or for different courses, classes, and subject areas.
How much storage do you get with Google Workspace for Education?
With Google Workspace for Education, you can enjoy up to 100 TB of pooled cloud storage for all your files and documents in the Fundamentals and Standard plans. For the Teaching and Learning Upgrade, you get an extra 100 GB per staff license, while Education Plus gives you an extra 20 GB per license.
2. Getting Started with Google Workspace for Education
How much does Google Workspace for Education cost?
You’ll be happy to know that Google Workspace for Education is completely free for qualifying institutions under the Fundamentals plan! That’s right, you can enjoy all the benefits of Google Workspace for Education without any cost. You can check the list of qualifications here. Other plans have custom pricing according to your needs.
How to Apply for Google Workspace for Education?
If you’re interested in using Google Workspace for Education, you’ll need to apply through your education institution and wait for a 14-day processing period. If you already have a domain, you’ll need to verify it. If not, you can apply for Google Workspace for Education and purchase a domain during the application process.
How to Verify Your Domain with Google Workspace for Education?
To verify your domain for Google, you’ll need to visit this page and find your domain host. Each host has a different process, but the goal is the same: you’ll need to add some code in the hosting control panel, which Google will read to confirm that the domain belongs to you.
How to Test a Domain with Google Workspace for Education?
If you want to try out new features, you can create a separate test domain inside your account. To create a test domain with Google Workspace for Education, just apply for a domain with a new subdomain in this format: gworkspacetest.domain.com. For more on that, you can check this page.
3. Exploring Google Workspace for Education
Who can use Google Workspace for Education?
Every person in your organization gets an email address and Gmail access with Google Workspace for Education, and managing these email accounts is super easy with the Google Admin interface. You also get a Google Calendar, making it easy to coordinate schedules and meetings. Hangouts is a video call tool that’s completely free, making it perfect for organizations with tight budgets.
How to use Google Classroom in Google Workspace for Education?
One of the standout features of Google Workspace for Education is Google Classroom. This virtual meeting place for classes lets users add learning materials, Google Docs, and student work all in one place. Teachers can provide feedback to students directly in Classroom, making it a powerful tool for remote learning.
How can you use Docs, Sheets, Slides, or Forms within Google Workspace for Education?
Google Docs is a collaborative document tool that simplifies Microsoft Word and offers better collaboration features. Google Sheets is a spreadsheet tool that multiple users can work on at the same time, and it’s much more user-friendly than Excel. Google Slides is a collaborative presentation software, and Google Forms lets you create forms, share them, and automatically record the results in Google Sheets.
How many users can you have with a Google Workspace for Education account?
With a Google Workspace for Education account, you can have up to 10,000 user accounts. If you require more, you can easily get in touch with Google by clicking on this link to arrange for additional accounts.
4. Who is eligible for Google Workspace for Education?
Google Workspace for Education is a powerful tool that can help educational institutions streamline their operations and enhance their students’ learning experience. However, not everyone is eligible for this service. Here’s what you need to know:
Inside the US
If you’re a nonprofit K-12 or higher educational institution, government-recognized and verified by an accepted accreditation body, you can use Google Workspace for Education. Additionally, homeschool co-ops verified by an eligible homeschool association can also use this service. To find out if you’re eligible, you can check with HSLDA, the Home School Legal Defense Association, which works with Google to distribute verification codes to state-level homeschool organizations.
Outside the US
Each country has its own legal and regulatory requirements for educational institutions. Typically, you’ll need to be a verified not-for-profit and recognized by your government. You should also be formally accredited and deliver nationally or internationally approved certifications at primary, secondary, or third levels.
Which institutions are not eligible for Google Workspace for Education?
It’s important to note that organizations that provide educational services but aren’t schools or universities, such as public libraries or military academies, aren’t eligible for Google Workspace for Education. However, they may be eligible for Google Workspace for nonprofits, which you can check here.
5. Safety and Privacy in Google Workspace for Education
Does Google collect data from Google Workspace for Education accounts?
The short answer is yes, Google collects data from your account in Google Workspace for Education, but not for advertising purposes. They automatically scan all incoming emails, relevant search results, and features, such as Gmail Priority Inbox, to include virus and spam protection.
Google Workspace for Education also collects your profile photos, name, email address, secondary email address, phone number, and address if your school chooses to provide that information.
Other data collected by Google Workspace for Education include device information, log information, location information, unique application numbers, and cookies, in order to provide services like Gmail, Docs, Sheets, and Slides.
Are there ads in Google Workspace for Education?
It’s worth noting that Google is committed to keeping its Google Workspace for Education core services ad-free. So, while they do collect data, it’s solely for the purpose of providing you with the best possible experience using their services. K12 users in primary and secondary education can also enjoy ad-free Google Search when signed in.
6. Improve Your Google Workspace for Education Experience with Curiosity
Curiosity is the ultimate all-in-one search tool and AI Assistant that integrates every app, folder, and account that you have — even with Google Workspace for Education!
You can easily search through all your data without having to upload anything anywhere. This means your information remains safely stored on your own computer — and you’re in control.
But that’s not all.
Curiosity is now powered by OpenAI, which means you get a shortcut to your favorite AI Assistant, a search engine for past AI chats, and you can auto-reply to emails quickly and easily!
If you’re using Google Workspace for Education, you’ll be happy to hear you can enjoy a students discount with Curiosity!
How to Get a Students Discount in Curiosity With Google Workspace for Education
While there’s a free version of Curiosity for personal use, students and educators in Google Workspace for Education can boost the app with the Pro plan for just 1€/month.
To get the discount, download the app and use your institutional email within Google Workspace for Education to log in. Then click the Upgrade button in the left menu to go Pro — the reduced price will show during checkout.
If you enjoyed this article, you might want to check out:
Discover the successor of G Suite for Education and start using the best tools for learning, collaboration, and communication.
Google Workspace for Education is a powerful suite of tools designed specifically for educators and students to learn and collaborate together. It’s the new version of G Suite for Education. You get access to all the standard apps from G Suite, as well as some specialized tools for education.
Best of all, there’s an edition completely free for qualifying institutions!
We’ve compiled everything you need to know before starting with *Google Workspace for Education — plus an extra gift just for you!
Keep reading to find out!
Google Workspace for Education
Inside Google Workspace for Education: What You Get
Getting Started with Google Workspace for Education
Exploring Google Workspace for Education
Who is eligible for Google Workspace for Education?
Safety and Privacy in Google Workspace for Education
Improve Your Google Workspace for Education Experience with Curiosity
1. Inside Google Workspace for Education: What You Get
What is included in Google Workspace for Education?
Every edition of Google Workspace for Education includes:
Collaboration tools: Classroom, Docs, Sheets, Slides, Forms, Groups, Tasks, and Jamboard
Communication tools: Google Meet, Gmail, and Chat
Cloud tools: Google Drive, Gmail, Sites, Assignments, and Calendar
Data loss prevention for Gmail and Drive
Admin Access
Does Google Workspace for Education include email, calendars, and video calls?
Yes, in addition to the productivity suite, Google Workspace for Education also includes email, calendars, and video calls.
Which productivity tools are included in Google Workspace for Education?
Google productivity tools like Docs, Sheets, Slides, and Forms are included in Google Workspace for Education and they’re all browser-based, so you can use them from any phone, tablet, laptop, or computer.
Do you get a Google Drive with Google Workspace for Education?
Yes, Google Workspace for Education includes Google Drive and Team Drives — another useful feature for collaboration. They’re like Google Drive, but you can set up multiple Drives for different teams and projects, or for different courses, classes, and subject areas.
How much storage do you get with Google Workspace for Education?
With Google Workspace for Education, you can enjoy up to 100 TB of pooled cloud storage for all your files and documents in the Fundamentals and Standard plans. For the Teaching and Learning Upgrade, you get an extra 100 GB per staff license, while Education Plus gives you an extra 20 GB per license.
2. Getting Started with Google Workspace for Education
How much does Google Workspace for Education cost?
You’ll be happy to know that Google Workspace for Education is completely free for qualifying institutions under the Fundamentals plan! That’s right, you can enjoy all the benefits of Google Workspace for Education without any cost. You can check the list of qualifications here. Other plans have custom pricing according to your needs.
How to Apply for Google Workspace for Education?
If you’re interested in using Google Workspace for Education, you’ll need to apply through your education institution and wait for a 14-day processing period. If you already have a domain, you’ll need to verify it. If not, you can apply for Google Workspace for Education and purchase a domain during the application process.
How to Verify Your Domain with Google Workspace for Education?
To verify your domain for Google, you’ll need to visit this page and find your domain host. Each host has a different process, but the goal is the same: you’ll need to add some code in the hosting control panel, which Google will read to confirm that the domain belongs to you.
How to Test a Domain with Google Workspace for Education?
If you want to try out new features, you can create a separate test domain inside your account. To create a test domain with Google Workspace for Education, just apply for a domain with a new subdomain in this format: gworkspacetest.domain.com. For more on that, you can check this page.
3. Exploring Google Workspace for Education
Who can use Google Workspace for Education?
Every person in your organization gets an email address and Gmail access with Google Workspace for Education, and managing these email accounts is super easy with the Google Admin interface. You also get a Google Calendar, making it easy to coordinate schedules and meetings. Hangouts is a video call tool that’s completely free, making it perfect for organizations with tight budgets.
How to use Google Classroom in Google Workspace for Education?
One of the standout features of Google Workspace for Education is Google Classroom. This virtual meeting place for classes lets users add learning materials, Google Docs, and student work all in one place. Teachers can provide feedback to students directly in Classroom, making it a powerful tool for remote learning.
How can you use Docs, Sheets, Slides, or Forms within Google Workspace for Education?
Google Docs is a collaborative document tool that simplifies Microsoft Word and offers better collaboration features. Google Sheets is a spreadsheet tool that multiple users can work on at the same time, and it’s much more user-friendly than Excel. Google Slides is a collaborative presentation software, and Google Forms lets you create forms, share them, and automatically record the results in Google Sheets.
How many users can you have with a Google Workspace for Education account?
With a Google Workspace for Education account, you can have up to 10,000 user accounts. If you require more, you can easily get in touch with Google by clicking on this link to arrange for additional accounts.
4. Who is eligible for Google Workspace for Education?
Google Workspace for Education is a powerful tool that can help educational institutions streamline their operations and enhance their students’ learning experience. However, not everyone is eligible for this service. Here’s what you need to know:
Inside the US
If you’re a nonprofit K-12 or higher educational institution, government-recognized and verified by an accepted accreditation body, you can use Google Workspace for Education. Additionally, homeschool co-ops verified by an eligible homeschool association can also use this service. To find out if you’re eligible, you can check with HSLDA, the Home School Legal Defense Association, which works with Google to distribute verification codes to state-level homeschool organizations.
Outside the US
Each country has its own legal and regulatory requirements for educational institutions. Typically, you’ll need to be a verified not-for-profit and recognized by your government. You should also be formally accredited and deliver nationally or internationally approved certifications at primary, secondary, or third levels.
Which institutions are not eligible for Google Workspace for Education?
It’s important to note that organizations that provide educational services but aren’t schools or universities, such as public libraries or military academies, aren’t eligible for Google Workspace for Education. However, they may be eligible for Google Workspace for nonprofits, which you can check here.
5. Safety and Privacy in Google Workspace for Education
Does Google collect data from Google Workspace for Education accounts?
The short answer is yes, Google collects data from your account in Google Workspace for Education, but not for advertising purposes. They automatically scan all incoming emails, relevant search results, and features, such as Gmail Priority Inbox, to include virus and spam protection.
Google Workspace for Education also collects your profile photos, name, email address, secondary email address, phone number, and address if your school chooses to provide that information.
Other data collected by Google Workspace for Education include device information, log information, location information, unique application numbers, and cookies, in order to provide services like Gmail, Docs, Sheets, and Slides.
Are there ads in Google Workspace for Education?
It’s worth noting that Google is committed to keeping its Google Workspace for Education core services ad-free. So, while they do collect data, it’s solely for the purpose of providing you with the best possible experience using their services. K12 users in primary and secondary education can also enjoy ad-free Google Search when signed in.
6. Improve Your Google Workspace for Education Experience with Curiosity
Curiosity is the ultimate all-in-one search tool and AI Assistant that integrates every app, folder, and account that you have — even with Google Workspace for Education!
You can easily search through all your data without having to upload anything anywhere. This means your information remains safely stored on your own computer — and you’re in control.
But that’s not all.
Curiosity is now powered by OpenAI, which means you get a shortcut to your favorite AI Assistant, a search engine for past AI chats, and you can auto-reply to emails quickly and easily!
If you’re using Google Workspace for Education, you’ll be happy to hear you can enjoy a students discount with Curiosity!
How to Get a Students Discount in Curiosity With Google Workspace for Education
While there’s a free version of Curiosity for personal use, students and educators in Google Workspace for Education can boost the app with the Pro plan for just 1€/month.
To get the discount, download the app and use your institutional email within Google Workspace for Education to log in. Then click the Upgrade button in the left menu to go Pro — the reduced price will show during checkout.
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